The Steven J. Green School of International and Public Affairs Curriculum Committee (ASCC) meets six times a year. Prior to meeting the agenda and proposals will be posted on the ASCC website. The committee members will elect a chair and a vice chair at the first meeting. The chair will also serve as the College representative to the University Curriculum Committee. The vice chair will serve as chair whenever the chair is absent. The chair’s and vice chair’s terms are for that academic year.
Members should familiarize themselves with the proposals, particularly those of their own departments. If a member has questions about the submission from another department s/he should be ready to present the questions/concerns when the submission is brought up for discussion. At the meeting, someone from the submitting department will describe the proposal and explain why it is needed. The committee members will have the opportunity to ask questions, make suggestions, and/or raise objections. After a short discussion period, a vote will be taken. If the submission passes by a simple majority it will be considered approved.
The most effective departmental representative is the one who works closely with the appropriate members of the department in the process of creating the submission. That way, the representative, armed with information about the process learned from the meetings, can make sure that submission is as correct as possible and addresses issues of concern to the committee.
Sometimes the members of the committee will approve a submission pending requested changes or additional information. The departmental representative is responsible to convey that information to the appropriate colleagues so that the changes required by the committee are made. Any changes or additional information required must be submitted to the Dean’s Office by the Friday following the Arts and Sciences curriculum committee meeting. The Dean’s Office will not review any submissions that do not meet the conditions set by the committee.
Here are some of the recurring questions with submissions:
1) Overlap – the material overlaps with that studied in another discipline. At the meeting, the representative of the other notices that overlap and the lack of consultation (there is no letter from the chair) and requests such a letter
2) Incomplete submissions – important information is missing. Submissions should be checked to ensure that all the required information is included.
The committee member is responsible for reviewing the submission and evaluating its value to the curriculum. The Dean’s Office will review the submissions for errors and inconsistencies.
At the end of the academic year, if the member is not continuing as departmental representative, s/he should make the effort to contact the new representative and share information about the committee and the curricular process that will help the new departmental representative be a more effective member.